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Submitted by: Karen

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Thanks for the question, Kristy! While the old analog transcription units used a "counter" to show where you were on a tape, digital audios and videos display the actual time in minutes and seconds. When you time stamp a document, you're inserting into the transcript the time in minutes and seconds of where you are in the audio/video. Time stamping helps those reading the transcript to follow along with the audio/video or if a clarification is needed in the typed transcript, they have a marker of sorts of where to go in the audio to listen to it again. How often, the format and where you place the time stamps in a transcript will most likely be up to your client. I've done some transcripts that needed time stamps every three minutes, others every five minutes. So the frequency will be up to your client. Generally if your client has simply stated something like, "Time stamp every three minutes," with no other instructions, I would suggest putting the stamp as close to the three minute mark as possible but without breaking up a sentence or a paragraph. Express Scribe has a couple of time stamp features. <a href="http://nch.invisionzone.com/index.php?showtopic=13839" target="_new">From Express Scribe's website</a>: "To insert timestamps into a Word document, in Express Scribe go to Settings, then select Pedals and Hot Keys. Click Add at the bottom of the box to create a System-wide Hot Key. A Window pops up asking you to press a key. In my version of Express Scribe F1 and F11 are free. I chose F1. Then a Select Command box pops up. Scroll down to Copy Time and select this. "Now, as you play the audio file in Express Scribe, all you have to do is press your Hot Key (F1 for me) at the point where you hear the word you want to time stamp, and then CTRL V to paste it in Word. "Bingo. Two keystrokes and you're pasting timestamps! And it's a system-wide hot key, so you can insert timestamps into anything." Also with Express Scribe, on the menu bar, click on Notes - Insert - Time or Ctrl+Shift+T and the program will put a stamp wherever your cursor is in your document. You can also do this manually by simply looking at the time code on the program and manually typing it in - as shown below. [T=10:12:03] or T=10:12:03 or simply 10:12:03 Double space before and after the time stamp (as shown above) so the stamp can be seen easily. You can put it in brackets or not; you can use the T= or not. You can always ask your client for a more specific clarification but either of those three formats above have been acceptable to some of my corporate clients. If you're using Start-Stop to transcribe a video, follow along with this video to learn the Start Stop time stamp function. <a href="http://www.general-transcription-business.com/start-stop.html">www.general-transcription-business.com/start-stop.html</a>

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